Conference Grants

Conference Grants are available to those Society members who can least afford to attend scientific meetings and conferences around the world. Conference Grants are reserved for any members of the Society who are undergraduates doing their first degree, MSc students or PhD students or those in the very early stages of their careers i.e. within 10 years of higher degree graduation.  Part of our remit is to support nutritionists and nutrition scientists to share their ideas and research, present their work to new audiences and make new connections with their peers around the world.

Deadline for applications: midnight on 31 October 2018.  APPLY ONLINE

PLEASE NOTE: ALL APPLICATIONS WILL BE KEPT UNTIL THE CLOSING DATE AND SENT TO THE JUDGING PANEL ALTOGETHER AFTER THAT DATE.

If you have any queries, which are not answered in the Frequently Asked Questions section below, please contact the Membership team

Application Criteria 

Conference Grants are available to members to help pay for travel, accommodation and/or conference registration when actively participating in an event or conference e.g. you have been invited to speak or will be presenting a research abstract either as a poster or oral communication. An application can also be made in cases where members are not presenting, but feel that attending a particular conference will greatly enhance their learning or career prospects. 

Applicants must have been members of the Nutrition Society for at least two consecutive years and must still be members when applying for the grant and when they are due to travel to the event. They must not have received a travel grant in the last three years. Those who have applied for travel grants previously, but were unsuccessful, may apply again. Our decision to award a conference grant is discretionary.

How to apply 

Deadline for applications: midnight on 31 October 2018.  Apply online.

Applications must be accompanied by:

  • Proof of the applicant’s registration or acceptance to present/speak at the chosen event/conference. 
  • A personal statement of no more than 300 words which outlines how the applicant believes they or their career will benefit from having attended the chosen conference or event and how they intend to spend the travel grant.

Once the application has attended the conference/event, they will need to provide:

  • A short (500 word max) account of the event and photographs if possible, which can be used for a blog or newsletter feature.
  • Original VAT receipts for travel, event registration and the hotel (sorry but we cannot accept credit card receipts).  We do not require receipts for food and drink as these are not covered by the conference grant.

We will pay the Conference Grant once the items above have been received.

Queries 

If you have any questions, please contact the Membership team.

Frequently Asked Questions 

How long have grants been available?

The Nutrition Society has been awarding travel grants for the last 18 years and hundreds applicants have benefited from nearly £200,000. However, the process for administering the grants has now been streamlined and the opportunities created for more members than ever before, to be able to have a grant. It has also been decided to make them conference grants which could be used to cover travel, accommodation or conference registration.

Why is the grant only available to students or early career members?

The Society has started a project to support students, graduates and early career members and it was felt that awarding grants to the least well-funded members was a genuine and worthy way of supporting the careers of those members just starting out.

Why are there two deadlines?

The lack of a deadline previously, has meant the grants went on a first come, first served basis, rather than taking into consideration the impact on an applicant’s future career. Two deadlines means there are now two pots of money and this helps with grants for those people who, for whatever reason, may not be able to know about their attendance several months in advance.

Why are there now different rates for travel to different countries?

Previously there was no cap based on geography, but introducing one and limiting funding for different travel options, will allow more members to be able to benefit from the funding.

How much funding will I receive?

Amounts which can be applied for will vary to enable more applicants to benefit from a conference grant, please see below for exact amounts.

Applicants based in UK/Ireland attending a conference/event involving:
UK/Ireland travel up to £300
European travel £400
International travel £600

Applicants based in Europe attending a conference/event involving:
UK/Ireland travel up to £400
European travel £300
International travel £600

Applicants based Internationally attending a conference/event involving:
UK/Ireland travel up to £600
European travel £600
International travel £600

When do I need to apply?

There are now two deadlines for applications, namely 30 April 2018 and 29 October 2018. You can apply in whichever period precedes your attendance at the conference/event.

How do I make an application?

Please complete and submit the online application form. To support the application you will need a personal statement of no more than 300 words and proof of your registration for the event will be required.

How long will I have to wait for a decision?

After the closing date for each wave of applications, eligibility will be checked and the awards panel will make their decisions. Candidates will be normally notified within 3-4 weeks of the closing date for applications. If you have not heard anything by this time, please contact membership@nutritionsociety.org

When will the grant be paid?

The grant will be paid after your attendance at the event/conference and once we have received copies of your receipts and your report on the meeting/event. Any grants not claimed by the time of the next deadline will not be paid.

What do I need to do after my attendance at the event/conference?

Please send your original VAT receipts for travel, registration and accommodation (not including food and drink) to the membership team. These should be the original receipts and not credita card receipts. Also please send a short account (500 word max) of the event, what you have learnt and how you feel it will benefit your future career. Please include photos if possible as we can then use these to promote the grants, and your success, to other members.

Am I eligible to apply for a conference grant?

Applicants must have been members of the Nutrition Society for at least two consecutive years. They must still be members when applying for the grant and when they are due to travel to the event. They must not have received a conference/travel grant from the Society or Irish Section in the last three years and must not be receiving a grant for this same event from the Irish Section. Those who have applied for these grants previously, but were unsuccessful, may apply again.

What can the grant be used for?

Conference grants are given to pay for travel (standard class air or rail), accommodation and registration at the conference only.
Any costs incurred for food and drink are not covered by the grant and will not be reimbursed.
PLEASE NOTE: The original VAT receipts will be needed for reimbursement of your costs, we are unable to reimburse against a credit or debit card receipt..